The potential for technical problems is high when you hold an online meeting. For example one of your board members might have an issue with their internet connection, or even lose his battery during the meeting. It’s a good idea to ask remote participants to test their equipment before the meeting. It is also possible to provide training and support to ensure that attendees from remote locations are ready to use the board portal prior to the meeting.
Apart from the fundamental capabilities, it is crucial to choose an online boardroom with high-level security and compliance. The best online board portals will protect your data on a server-level, and you can also customize access to documents for various users.
Another important feature is the ability to record votes. Unlike using the traditional show-of-hands system, recording votes in your virtual boardroom will provide transparency and accountability. Additionally, it will cut down the time you spend on processing resolutions for the board and improve the efficiency of your meetings.
The software should be easy to use and understand for everyone, even if you have less tech-savvy attendees. Furthermore, it should be compatible with all platforms, including tablets and smartphones. It should also work with printers. Some board members prefer to print documents or even presentations, for different reasons. In addition the digital boardroom should have chat functions for quick collaboration.