Hosting a board meeting is a challenging task. It is important to balance making sure your team is engaged, in the loop and focused while providing a relaxed and social atmosphere that encourages collaboration and open communication. If you’re running a board meeting in person or remotely from several locations, you can utilize the best practices to improve the efficiency of your meetings and enjoyable.
Getting Sidetracked
The new topics of discussion that are brought up www.urbanboardroom.com/why-do-directors-need-to-have-their-own-set-of-personal-standards/ during your meeting can cause you to lose time with your team members and make them lose focus on the most important agenda items. It is important to give these subjects the attention they deserve, while also keeping in mind your goal of advancing your organization’s objectives. One method of doing this is to include an “parking lot” in your agenda, where you can set aside non-essential discussions for later consideration.
A Clear Sequence
A well-organized board meeting has a clear and concise structure. This includes the call to order and a review of the book for board members, an explanation of the board’s procedures, a list of upcoming actions including discussion of new and old business, and adjournment. This allows you to concentrate on the most important issues and keep your meeting on track.
It can be a challenge to keep your meeting on track, particularly when the topic is intense. A spirited discussion can be beneficial if it can help you resolve the issue and then move on to your agenda. Do not repeat the same discussion in-depth at your meeting, as this will be a waste of time.