A board meeting is the top level of decision-making and discussion in a business. These meetings aren’t just used to assess the performance of the previous year but also to approve future strategies and plans of action. These meetings can be confidential and private or open to anyone who wants to observe according to the size of your organization.
Usually, the management assistant or executive secretary usually prepares the agenda for a board session with input from the chairman and CEO. It contains logistical information like the date, time and location of the meeting. The minutes from www.cbdboardroom.com/5-questions-boards-should-ask-after-an-audit/ the previous meeting are included, along with an agenda of pending items. It is important for board members to look over the minutes from the last meeting and ratify the minutes prior to discussing any new items.
Long reports and other routine items can quickly drown meetings on the board in details. Try to limit the time spent on reports to 25 percent or less of the total meeting. This will help keep meetings active and enjoyable. The leaders and chairpersons of committees should be encouraged to provide a summary of the meeting prior to the meeting instead of providing a detailed account.
It’s also beneficial to have a parking lot at the end of your agenda for new topics that don’t fit into the top two priorities of the meeting. This will help you avoid getting distracted, and thus wasting time during the meeting. Concentrating on the most important issues can maximize the results of every minute spent in the board meeting.